Graduate Curriculum Toolkit

Submission and Deadlines

Fall-Winter 2020-21, Summer 2021 Academic Sessions

Proposals must be submitted online:

Minor modifications (including proposals for new courses, change to existing course, and minor changes to existing programs) received by June 1st will be reviewed by the LA&PS Graduate Committee only when they are complete. Packages must contain all relevant documentation, including evidence of unit-level approval, consultation with affected programs, and a library statement (for new course proposals).

Proposals are reviewed in the order submitted; proposals submitted after the deadline may not be processed in time for the change to take effect in the desired term.

The ideal time to submit a Major Modification, New Program or New Program with Expedited Approval proposal is between March and May in the calendar year preceding expected launch so that once the proposal receives full approval by Senate and/or the Quality Council, the approved proposal can meet the Academic Calendar deadline (February) and the Ontario Universities’ Application Centre deadline (March) for publishing updates to available programs. Proponents are welcome to submit a proposal at any time of year.

Minor Modifications

Governance Process for Minor Changes to Existing Graduate Programs

  1. Department-level committee
  2. Graduate Committee
  3. Faculty Council
  4. Academic Standards, Curriculum, and Pedagogy Committee (ASCP)
  5. Academic Policy, Planning and Research Committee (APPRC)

minor modifications graph

Governance Process for New Course Proposals, Changes to Existing Courses and Retired Courses

  1. Department-level committee
  2. FGS (for information, not formal approval)
  3. Graduate Committee
  4. Faculty Council

course proposals graph

Minor modifications are curriculum proposals dealing with courses or less substantive changes to existing degree programs or certificates. New Course Proposals, Course Expiries, and Change to Existing Course proposals are acknowledged by FGS before being reviewed by the Graduate Committee on Curriculum, Curriculum Policy and Standards (GCCPS), the Faculty’s standing committee. Once approved at GCCPS, course-based proposals are placed on the consent agenda of Faculty Council for final approval. Minor Change to Existing Degree or Certificate proposals are reviewed by the Faculty curriculum committee and are included as items for action (i.e. requiring a motion and a vote) on the regular agenda of Faculty Council before proceeding to Senate.

If you are unsure whether a change you want to propose is a major or minor modification, please consult the Associate Director, Faculty Curriculum, Kathryn Doyle, for additional clarification. The York University Quality Assurance Protocol stipulates that, in ambiguous cases, the Office of the Vice-Provost Academic decides which proposal type and process proponents should follow.

Minor modifications forms:

* Please note that Change to Existing Program proposals may require a curriculum map, as outlined by the York University Quality Assurance Procedures. In such cases, the curriculum team will follow up with proponents to request the map and offer support for its creation, as needed.

Major Modifications and New Programs

Governance Process for New Programs and Program Closures

  1. Dean and VPA sign Notice of Intent
  2. Unit-level approval of full proposal
  3. Graduate Committee
  4. Academic Policy & Planning Committee (APPC in LAPS)
  5. Faculty Council
  6. Academic Standards, Curriculum & Pedagogy Committee (ASCP)
  7. Academic Policy, Planning & Research Committee (APPRC)
  8. Senate
  9. Quality Council (PDF)

major modifications graph

Major modifications involve substantial changes to existing programs due to curricular renewal, program restructuring, program mergers and proposals for new programs.

New Degree Program Approval
The development of new undergraduate programs follows the protocol for new program approvals as outlined in the York University Quality Assurance Process and also complies with the Quality Council’s Quality Assurance Framework. For assistance initiating a program proposal or developing a program brief, please contact the Associate Director, Faculty Curriculum, Kathryn Doyle.

Please visit the New Degree Program Approvals page for further details.

Please note that before proponents develop a full proposal for either a new program or new program with expedited approval, the Dean must first approve the proponent’s Notice of Intent to Develop a Proposal (NOI).

Program Closure
The protocol for a program closure includes the closure of degrees, diplomas, and certificates. Examples of reasons for program closures include:

  • low enrolment
  • changes in academic programs
  • poor program quality whether articulated in cyclical reviews or determined solely by the institution.

Please visit the Program Closure page for further details.

Major Modification to Existing Programs

Governance Process for Change to Existing Programs

  1. Dean and VPA sign Notice of Intent
  2. Unit-level approval of full proposal
  3. Graduate Committee
  4. Academic Policy & Planning Committee (APPC in LAPS)
  5. Faculty Council
  6. Academic Standards, Curriculum & Pedagogy Committee (ASCP)
  7. Academic Policy, Planning & Research Committee (APPRC)
  8. Senate

governance process major changes graph

Major modifications to existing programs typically involve at least one of the following:

  • Significant changes to program requirements
  • Addition of a new major or specialization where a similar one exists at the undergraduate level.
  • Merger of two or more programs.
  • Significant changes to the learning outcomes of an existing program
  • Significant changes to the faculty complement delivering an existing program
  • Change to the essential resources of a program that impair its delivery.

Please visit the Major Modification: Templates and Guidelines page for further details.

 

If you are unsure whether a proposed change constitutes a major or minor modification, please contact the Associate Director, Faculty Curriculum, Kathryn Doyle, for additional clarification. In ambiguous cases, the York University Quality Assurance Protocol stipulates that the Office of the Vice-Provost, Academic decides which template and process proponents should use.