Curriculum Toolkit

Submission and Deadlines

Fall-Winter 2019-20, Summer 2020 Academic Sessions

June 1, 2018
Deadline for Complete Proposal Packages

Proposals must be submitted online:

Minor modifications (including proposals for new courses, change to existing course, and minor changes to existing programs) received by June 1st will be reviewed by the Committee on Curriculum, Curricular Policy and Standards (CCPS) only when they are complete. Packages must contain all relevant documentation, including evidence of unit-level approval, consultation with affected programs, and a library statement (for new course proposals).

Proposals are reviewed in the order submitted; proposals submitted after the deadline may not be processed in time for the change to take effect in the desired term.

The ideal time to submit a Major Modification, New Program or New Program with Expedited Approval proposal is between March and May so that once the proposal receives full approval by Senate and/or the Quality Council, the approved proposal can meet the Academic Calendar deadline (February) and the Ontario Universities’ Application Centre deadline (March) for publishing updates to available programs. Proponents are welcome to submit a proposal at any time of year.

Program Learning Outcomes and Undergraduate Degree Level Expectations

Degree Expectations
The Guidelines for University Undergraduate Degree Level Expectations were developed by the Ontario Council of Academic Vice-Presidents, and act as a framework for the expression of degree level expectations of graduates of Baccalaureate/Bachelors programs of Ontario’s publicly assisted universities. The guidelines express the expected learning outcomes, skills, and creative and intellectual development that all Ontario university undergraduates should possess upon completion of their degree.
See OCAV Guidelines: Degree-Level Expectations (UUDLEs) (PDF)

Program Learning Outcomes
Program learning outcomes are statements about what program graduates are expected to be able do and know upon successful completion of their program, as a result of their learning in the program. Program outcomes are established by each undergraduate program and are reviewed as part of the cyclical program review. Proponents of new courses are expected to consult the program learning outcomes and articulate how the course prepares students to meet some of the program learning outcomes upon graduation.

Minor Modifications

Governance Process for New Course Proposals, Changes to Existing Courses and Retired Courses

  1. Department-level committee
  2. Committee on Curriculum, Curricular Policy and Standards (CCPS)
  3. Academic Planning and Policy Committee (only for minor changes to existing programs, not courses)
  4. Faculty Council


Minor modifications are curriculum proposals dealing with courses or less substantive changes to existing degrees or programs. New Course Proposals, Course Expires, and Change to Existing Course proposals are reviewed by the Faculty curriculum committee, CCPS, and once approved there, are placed on the consent agenda of Faculty Council for final approval. Minor Change to Existing Degree or Certificate proposals are reviewed by the Faculty curriculum committee, the Faculty’s Academic Planning and Policy Committee (APPC) and are included on the regular agenda for Faculty Council meetings before proceeding to Senate.

If you are unsure whether a change you want to propose is a major or minor modification, please consult the Faculty Curriculum Manager, Kathryn Doyle, for additional clarification. The York University Quality Assurance Protocol stipulates that, in ambiguous cases, the Office of the Vice-Provost Academic decides which proposal type and process proponents should follow.

Minor modifications forms:

General Education Courses
The hold on proposals for new General Education courses is now lifted. The Faculty Curriculum Committee will now accept new course proposals for general education courses. Proponents should submit proposals with relevant supporting documentation through the minor modification submission link at the top of the Curriculum Toolkit. Other inquiries related to general education in LA&PS should be directed to the Associate Dean, Programs at adprog@yorku.ca.

Major Modifications and New Programs

Governance Process for New Programs and New Programs with Expedited Approval

  1. Dean and VPA
  2. Committee on Curriculum, Curricular Policy and Standards (CCPS)
  3. Academic Policy & Planning Committee (APPC)
  4. Faculty Council
  5. Academic Standards, Curriculum & Pedagogy Committee (ASPC)
  6. Academic Policy, Planning & Research Committee (APPRC)
  7. Senate
  8. Quality Council (PDF)


Major modifications involve substantial changes to existing programs due to curricular renewal, program restructuring, program mergers and proposals for new programs.

New Degree Program Approval
The development of new undergraduate programs follows the protocol for new program approvals as outlined in the York University Quality Assurance Process and also complies with the Quality Council’s Quality Assurance Framework. For assistance initiating a program proposal or developing a program brief, please contact the Faculty Curriculum Manager, Kathryn Doyle.

Please visit the New Degree Program Approvals page for further details.

New Programs with Expedited Approval
In some cases, new program proposals can be expedited when the Quality Council does not require an external review of the proposed program. Ultimately, the Office of the Vice-Provost, Academic- in consultation with the Quality Council- determines which process a program brief will follow.

Please visit the New Programs with Expedited Approvals page for further details.

Please note that before proponents develop a full proposal for either a new program or new program with expedited approval, the Dean must first approve the proponent’s Notice of Intent to Develop a Proposal (NOI).

Major Modification to Existing Degree or Certificate

Major modifications to existing programs typically involve at least one of the following:

  • Significant changes to program requirements
  • Addition of a new major or specialization where a similar one exists at the undergraduate level.
  • Merger of two or more programs.
  • Significant changes to the learning outcomes of an existing program
  • Significant changes to the faculty complement delivering an existing program
  • Change to the essential resources of a program that impair its delivery.

Please visit the Major Modification: Templates and Guidelines page for further details.

If you are unsure whether a proposed change constitutes a major or minor modification, please contact the Faculty Curriculum Manager, Kathryn Doyle, for additional clarification. In ambiguous cases, the York University Quality Assurance Protocol stipulates that the Office of the Vice-Provost, Academic decides which template and process proponents should use.

Program Closure
The protocol for a program closure includes the closure of degrees, diplomas, and certificates. Examples of reasons for program closures include:

  • low enrolment
  • changes in academic programs
  • poor program quality whether articulated in cyclical reviews or determined solely by the institution.

Please visit the Program Closure page for further details.

Additional Resources

Contact

Roberta Iannacito-Provenzano, Associate Dean, Programs
Email: adprog@yorku.ca

Kathryn Doyle, Faculty Curriculum Manager
416-736-2100 ext. 20118
Email: doyleka@yorku.ca

Manjula Kanwar, Curriculum Assistant
(416)736-2100 ext. 44544
Email: mkanwar@yorku.ca