Academic Petitions

What is a Petition?

A petition is an online written request for the waiver of a Faculty's regulation or deadline. Students have the right to petition on reasonable grounds for special consideration. The Faculty's Petitions Committee will review the petition request and make a decision on a case by case basis.

Who is this page for?

The information on this page applies only to undergraduate students pursuing a degree/certificate in the Faculty of Liberal Arts and Professional Studies.

Types of Petition & Their Requirements

Please see the types of petition options below. It is important to read the detailed information for the petition you wish to submit as incomplete requests will be cancelled.

Late Withdrawal

Purpose: to waive a course's withdrawal deadline

Required Forms Documents

  • Online petition application, which must include a list of the petitioned courses, and a Statement of Grounds
  • Course Performance Summary (CPS) form (one for each course)
  • Relevant supporting documentation (NOTE: a York Attending Physician's Statement (APS) is required to document medical grounds)

For more information please see Late Withdrawal Information Sheet.

First Year Late Withdrawal

Purpose: to waive the withdrawal deadline of a course completed in a student's first year of study at York.

Required: Online petition application, which must include a list of the petitioned courses, and a Statement of Grounds

For more information please see 'A SPECIAL NOTE ON COURSES COMPLETED IN A STUDENT'S FIRST YEAR OF STUDY' in the Late Withdrawal Information Sheet.

Deferred Standing/Extension of Deferred Standing

Required Forms Documents

  • Online petition application, which must include a list of the petitioned courses, and a Statement of Grounds
  • Deferred Standing/Extension of Deferred Standing Information Request Form (one for each course)
  • Relevant supporting documentation (NOTE: a York Attending Physician's Statement (APS) is required to document medical grounds)

For more information please see Deferred Standing/Extension Information Sheet.

Enrol or re-enrol late in a course

Purpose: add a course after the enrolment deadline

Required Forms Documents

  • Online Petition Application
  • Petition to Enrol Late (PEL) form (to include course director's signature and departmental confirmation of space availability)
  • Relevant supporting documentation (NOTE: a York Attending Physician's Statement (APS) is required to document medical grounds)

Course Overload

Purpose: to take more than the 18 credits permitted in a summer session, or more than the 36 credits permitted in a fall and winter session.

Required Forms Documents

  • Online Petition Application
  • Statement of Grounds (your personal letter)
  • Timetable (list of courses to be taken)

Waive Honours Standing Regulations

Purpose:
to continue in a 120-credit honours program despite not having the average(s) you were required to have by 90 earned credits

Required Forms Documents

  • Online Petition Application
  • Statement of Grounds (your personal letter) to include:
    • major(s)/minor of intended program
    • list of courses you must/would like to take
    • grades/averages you will need over those courses
  • Relevant Supporting Documentation

For more information please see Waive Honours Standing information Sheet.

Take Additional Credits, 90-credit degree

Purpose:
take additional credits beyond the permitted maximum (90 earned + 12) in an attempt to earn the average(s) required for a 90-credit degree

Required Forms Documents

  • Online Petition Application
  • Statement of Grounds (your personal letter) to include:
    • major or intended program
    • list of courses you must/would like to take
    • grades/averages you will need over those courses
  • Relevant Supporting Documentation

For more information please see Take Additional Credits Information Sheet.

Waive a Required Withdrawal or Debarment

  • Online Petition Application
  • Statement of Grounds (your personal letter)
    • major or intended program
    • list of courses you must/would like to take
    • grades/averages you will need over those courses
  • Relevant Supporting Documentation

For more information please see Waive a Required Withdrawal or Debarment Information Sheet.

Degree Requirement Waived or Altered

Purpose:
examples: waive an upper-level, or elective,
or general education, or residency requirement

Required Forms Documents

  • Online Petition Application
  • Statement of Grounds (your personal letter)
  • Relevant Supporting Documentation

Forms you may be required to submit

Course Performance Summary (CPS) form

This form must be completed in full by the Course Director for each course in which special consideration is being requested. If the Course Director is not available, the School or Undergraduate or Program Director/Chair may complete this form if they are acting on behalf of the Course Director. This form is required only for certain types of petitions (see Types of Petition & Their Requirements).

Download CPS Form (PDF)

Attending Physician's Statement (APS) form

Petitions submitted on medical grounds must include an Attending Physician's Statement form. Only original medical documentation is acceptable. This form is to be completed and signed by your physician.

Download APS Form (PDF)

Statement By Counselling & Disability Services Counsellor (CDS) form

If you are a CDS client and are petitioning on medical grounds, you may also want to have your counsellor fill out this form. This form is not meant to replace the Attending Physician's Statement form. Only original medical documentation is acceptable. This form is to be completed and signed by your CDS counsellor. The CDS form will be filled out by a CDS counsellor only if you are already a "client".

Download CDS Form (PDF)

Petition To Enrol Late (PEL) form

Students who are petitioning to enrol in a course after the last date to add the course with the permission of the course instructor has passed must complete this form, and obtain the approval of the course director and the school.

Download PEL Form (PDF)

Deferred Standing/Extension of Deferred Standing Information Request Form

This form must be completed in full by the Course Director for each course for which Deferred Standing/Extension of Deferred Standing is being requested. If the Course Director is not available, the School or Undergraduate or Program Director/Chair may complete this form if they are acting on behalf of the Course Director.

Download Deferred Standing Form  (PDF)

Appeal form

Grade Reappraisals

Decisions of the Faculty's Schools/Departments may be appealed to the Liberal Arts & Professional Studies Committee on Student Appeals and Academic Integrity only on the grounds of procedural irregularity using grade reappraisal appeal form (PDF).

Petition Deadlines

It is important that the petition be submitted immediately following the development of the circumstances that have prompted the petition.

Deadline for Late Withdrawal

Petitions for Late Withdrawal from a course will only be considered within 30 days of the last day of classes of the relevant course. Consistent with Senate legislation, such petitions may be considered for a period of up to one year if they are based on special circumstances, but only if the student submits the petition as soon as possible following the 30-day submission deadline, and the documentation justifies the delay to the point of submission. The Faculty is not obligated to consider a petition submitted beyond one year. A petition submitted beyond either deadline – thirty days, or one year – will require a letter and documentation to explain the delay.

Deadline for Deferred Standing (a first request to defer a course)

Senate legislation states that "Normally requests for deferred standing must be communicated within one week following a missed examination of the last day to submit course work. The period during which the University is officially closed for December holidays is not counted in the determination of deadline days."

For circumstances arising after the withdrawal deadline, you would normally be expected to arrange deferred standing (more time to complete the outstanding final assignment or final exam). Even if you petition for late withdrawal, the committee may decide that your circumstances warrant deferred standing. Since you would then be subject to the deferred standing application deadline, it is important that you always petition immediately following the development of your circumstances.

Deferred standing petitions must be submitted no later than two weeks(14 calendar days) after the formal exam period has ended (as concerns a final exam held during the formal exam period) or no later than two weeks (14 calendar days) from the published deadline for the submission of term work (as concerns exams, tests, essays and other written term work due or scheduled during the term of study).

Deadline for Extension of Deferred Standing (a request to extend a previously deferred course)

Senate legislation states that "Normally requests for deferred standing must be communicated within one week following a missed examination of the last day to submit course work. The period during which the University is officially closed for December holidays is not counted in the determination of deadline days."

For circumstances arising after the withdrawal deadline, you would normally be expected to arrange deferred standing (more time to complete the outstanding final assignment or final exam). Even if you petition for late withdrawal, the committee may decide that your circumstances warrant deferred standing. Since you would then be subject to the deferred standing application deadline, it is important that you always petition immediately following the development of your circumstances.

Faculty of Liberal Arts and Professional Studies legislation states "that petitions for an extension of deferred standing will not be accepted more than 1 week (7 calendar days) after the date of the missed deferred exam, or the deadline for completion of the deferred term work without evidence of circumstances which account for the delay."

The Drop Deadline is Important

It is the final day to use the enrolment system to drop a course. If you do not want a final grade in a course, then you must use the enrolment system to drop the course on or before the withdrawal deadline date. You are responsible for the accuracy of your enrolment record, and for the accuracy of any adjustments you make to your record. You should review your courses after every transaction (add, drop, or section change). It is important that you do not remain enrolled beyond the withdrawal deadline in any course for which you are not prepared to receive a final grade.

Graded Feedback

Senate legislation states that by the withdrawal deadline course directors normally must provide graded feedback of 15% of the overall grade for fall, winter or summer term courses, and 30% for "full year" courses. However, there are exceptions, including some upper level courses and courses which run on a compressed schedule. For a full explanation of York's graded feedback policy, please see "Grading Scheme and Feedback Policy". Failure of the course director to provide the class with graded feedback prior to the drop deadline is grounds for late withdrawal ONLY IF you petition immediately after the required feedback was made available to the class.

Extenuating Circumstances

You may have circumstances that you believe justify waiving the drop deadline. You should be aware, however, that you are expected to assess your academic progress in each of your courses, and the impact that your personal, family, medical, financial, or employment circumstances are having on each course, before the withdrawal deadline. If you could have assessed the need to drop a course before the withdrawal deadline, then you must explain why you did not.

Visit Petitions and Grade Reappraisals for further information on deadlines.

How do I submit a petition?

The Faculty of Liberal Arts & Professional Studies uses an online application system.

Once you have submitted your online petition, you may also need to email supporting documents in a PDF format to: lapspet@yorku.ca (some documentation will be identified on the online application as mandatory).

When emailing your supporting documentation, the subject line of your email must include your full name, student number and your petition application number (which you will receive once you apply through the online application system).

Where can I check the status of my petition?

You can check your petition status online and you will be emailed the results of your petition. Be sure the email address we have on file is accurate and up to date.

What is an Appeal?

An appeal is a written request for the alteration of the decision taken on a petition and will be considered by a different panel on the Committee on Student Academic Petitions and Appeals.  Appeals will be permitted only on the grounds of:

  1. new evidence, or
  2. evidence of procedural irregularity in the committee's consideration of the case.  For petition procedures, review procedures of the Committee on Student Academic Petitions (PDF).

Every appeal must be accompanied by an Appeal Form (PDF). The appeal form, your personal appeal letter, and your supporting documentation, must be submitted as an email attachment sent to lapspet@yorku.ca.  As with your petition, the subject heading of your email must include your full name, your student number, and the petition application number, and the attached documentation must be in Adobe (.pdf) format.

Additional Information

Notification of the Results of your Petition

The petition decision letter is sent as an attachment to the York email address indicated on the Petition Application.

Under normal circumstances petitions can take from 4 to 8 weeks, and sometimes longer, depending on whether or not the petition initially is complete, or is awaiting supporting documentation; the time needed to aquire additional information or clarification; as well as the type of petition submitted, and the time of year when the petition was submitted. Very high volume typically results in extended wait times for petitions submitted April to October.

If your petition is denied, information regarding appeal procedures will be included in the decision letter.

Notification of the Results of your Appeal

The appeal decision letter is sent as an attachment to the email address indicated on the original Petition Application.

If your appeal is denied, information regarding the procedures to request leave to appeal to the Senate Appeals Committee will be included in the decision letter.

Petition Confidentiality

At the Faculty of Liberal Arts & Professional Studies, the petitions process is confidential. Information and documentation submitted in relation to a petition is restricted to office staff and Committee members involved in the decision-making process.

Students may submit a written request to have their petition considered anonymously. Requests for anonymity must be based on the legal, medical or personal circumstances presented in the petition. Where a petition includes allegations about the actions or advice of an employee or office of the University, the employee or a representative of the office in question may be given a copy of the petition letter and an opportunity to respond to the allegations. In such cases, the student is presumed to have waived the right to confidentiality (and anonymity) as concerns those individuals.

Students may request, by appointment, to review the information in their file.

Guidelines (pdf) for the Consideration of Petitions/Appeals by Faculty Committees can be found on the Senate Appeals Committee Website.